KINGSTON KAYAK CLUB
CONSTITUTION
1. NAME
1.1 The club shall be called ‘Kingston Kayak Club’ hereinafter referred to as ‘the Club’.
2. OBJECTS
x2.1 The object of the Club shall be;
(i) to promote canoeing in all it’s forms
(ii) to provide the opportunity to persons to enjoy canoeing learn and develop skills
to the highest level and compete in all aspects of the sport.
3. MEMBERSHIP
3.1 Membership of the Club shall be open to any individual or family upon payment of the
appropriate annual subscription and their acceptance by the Committee.
3.2 The Committee may, at its discretion, terminate the membership of any person whose
continued membership is considered detrimental to the well-being of the club or whose
actions are liable to bring the club into disrepute.
3.3 The Committee may, at its discretion, limit the numbers of members from time to time
having regard to the facilities and equipment available.
3.4 Honorary members may be elected at a General Meeting on the recommendation of the
Committee.
4. OFFICERS
4.1 The Officers of the club shall be:-
(i) Chairman
(ii) Hon. General Secretary
(iii) Hon. Treasurer
5. MANAGEMENT OF THE CLUB
5.1 The management of the Club shall be vested in a Committee elected at the Annual
General Meeting, provided that the officers of the Club may act in cases of urgency and
their action later reported to the Committee.
5.2 The Chairman shall preside at all meetings of the Association and shall be Chairman of
the Committee.
5.3 The Committee shall make proper arrangements for;
(i) the keeping of minutes of all meetings and records of membership.
(ii) the collection of all monies and their deposit in a proper bank.
(iii) keeping of proper books of accounts.
(iv) the issuing of cheques and the authorisation of the payment of accounts.
(v) keeping an inventory and the location of all property and equipment owned by
the club.
x5.4 The Committee may, at its discretion, assign specific duties to a designated member of
the Committee.
5.5 The Committee shall appoint such members as it thinks fit as coaches for each discipline
of the sport and for each membership group or activity as it deems appropriate.
6. COMMITTEE
6.1 The Committee shall consist of the Officers, four elected members and the appointed
coaches of the Club.
6.2 The Committee shall have the power to co-opt such members as it thinks fit onto the
committee or any sub-committee appointed by it provided that the number of co-opted
members does not exceed one half of the membership of the committee.
7. ACCOUNTS AND AUDIT
7.1 A financial statement shall be prepared by the Hon. Treasurer each year and when
audited shall be presented to the annual general meeting.
7.2 The financial year of the Club shall end on 31st December each year provided that the
first financial year will end on a date determined by the Committee. As soon as
practicable after the end of the financial year, and at such other times as the Committee
think fit, the books and accounts shall be audited.
7.3 A professional auditor shall be appointed or two honorary auditors shall be elected at the
Annual General Meeting. The auditors shall examine the accounts of the Club and certify
the correctness of the Annual Financial Statement.
8. GENERAL MEETING
8.1 The Annual General Meeting shall be held on a date determined by the Committee
provided that the period between Annual General Meetings is not less than 10 months or
more than 15 months.
8.2 Motions for discussion at the Annual General Meeting shall be lodged with the Hon.
Secretary at least fourteen clear days before the meeting.
8.3 The business of the Annual General Meeting shall be:-
(i) to receive the Minutes of the previous Annual General Meeting and to discuss
any matters arising there-from.
(ii) to receive the Annual report of the Chairman and to receive the Annual Financial
Statement.
(iii) to elect the Officers of the Club for the following year.
(iv) to elect the Committee Members for the following year.
(v) to appoint/elect an auditor/auditors.
(vi) to consider any motions on the Agenda.
8.4 An Extraordinary General Meeting will be called for a date determined by the Committee
or within one month of the receipt of a requisition signed by five members specifying the
business.
9. MEETINGS
9.1 Committee Meetings shall be held as considered necessary and be called in the minutes
of the previous meeting.
9.2 The Committee shall elect a Vice Chairman from among its members and appoint such
other members of the Committee to such positions as it thinks fit.
x9.3 The Committee shall have powers to appoint sub-committees for such purposes as it
thinks fit. Such sub-committees shall be advisory and functions may not be delegated to
them.
9.4 Committee Meetings may be open to members at the discretion of the Committee.
9.5 At least twenty one days notice of General Meetings of the Club shall be given by notice
in the Club newsletter or notice board.
10. VOTING AT MEETINGS
10.1 Every matter shall be determined by the majority of votes of those present and voting on
the matter. In cases of an equality of votes the Chairman shall have a second or casting
vote.
11. ALTERATIONS TO THE CONSTITUTION
11.1 The Constitution shall not be altered, amended or rescinded except at an Annual General
Meeting of the Club.
11.2 A resolution to give effect to a change must be passed by at least two thirds of the
members present.
12. PROPERTY AND EQUIPMENT
12.1 All property and equipment shall be held in trust by the officers on behalf of the members.
x12.2 In the event of the club being wound up, the club property and equipment shall be offered
for sale to the highest bidder from the members or clubs within Humberside. Any monies
remaining after all liabilities of the club have been discharged shall be paid to the British
Canoe Union (Humberside Canoe Association).
12.3 Any member found to be using equipment;
~ (i) without express permission from the Committee or appointed officer.
(ii) outside the bounds of given permission.
(iii) without responsible care.
Could, at the discretion of the Committee, be liable for the cost of replacement.
13. SUBSCRIPTIONS
13.1 The annual subscription shall be fixed by a General Meeting on the recommendation of
the Committee.
13.2 The annual subscription shall be payable on the 1st May each year.
13.3 New Members who join the Club on the annual renewal date and during the succeeding
two months will pay the full rate. Thereafter they will pay 10% of the full rate for each
month or part thereof of the subscription year remaining.
14. AFFILIATION
14.1 The affiliation of other clubs or organisations to the Club shall be available on such terms
and conditions as may be decided by a General Meeting on the recommendation of the
Committee.
14.2 Applications for affiliation shall be determined by the Committee.
AMENDMENTS
(i) Amendments to 4.1 and 7.2 passed at AGM 1985
Mr F .J. Courtney
Chairman
(ii) Amendments to 13.3 passed at AGM 1990
Mr G. Davis
Chairman
(iii) Amendments to 3.2, additional item 12.3 passed at AGM 1991
Mr G. Davis
Chairman
